Moving office? Here is how to run the fit-out of the new space and the hand-back of the old one on one timeline, without paying for two offices longer than you must.
An office relocation has two projects running at once: fitting out the new space and handing back the old one. Start with the leases — the new lease's fit-out period and approvals, the old lease's reinstatement clause — then survey the new space, lock the layout, order IT lines early, and book the reinstatement of the old office so it finishes before the lease does. On ClickBina's published guides, a basic office fit-out runs about RM80 – RM130 per sq ft and a standard reinstatement of the old space RM6 – RM12 per sq ft (indicative 2026, Klang Valley).
Moving an office is not moving house. The new space usually needs a fit-out before anyone can work in it, the internet and phone lines have their own lead times, the landlord of the new building has rules for contractors, and the landlord of the old one expects the unit back in the condition the lease describes. Miss one of these and the company pays rent on two offices, or moves in without internet, or loses its deposit.
A checklist keeps the two projects — fit-out in, reinstatement out — on one timeline, with one person inside the company owning it.
ClickBina's commercial tenancy guide explains the usual commercial lease terms.
Walk the new unit with whoever will fit it out before the layout is final. Check what the landlord actually hands over: ceiling or no ceiling, raised floor or screed, aircon or just chilled-water points, lighting, toilets, and the capacity of the electrical supply. Note where the risers, water points and fire sprinklers are, because they decide where the pantry, server room and meeting rooms can go. Ask the building for its fit-out guide.
Settle the headcount, the number of meeting rooms, the pantry and any server or comms room, then have the layout drawn and submitted to the landlord. Choices made now decide both the cost and the end-of-lease bill later: ClickBina's guides on demountable partitions and raised floor versus floor trunking compare options that are easier to take out when you leave.
Get the fit-out quoted on the approved drawings, line by line, and agree the programme with dates for the landlord's inspections.
Check the aircon covers the new layout, especially meeting rooms and the server room; confirm the electrical load for the pantry, printers and servers; and make sure exits, fire extinguishers and sprinkler coverage still work with the new partitions. The building management and the fire authority's requirements come before the design.
The move itself is the shortest part of the project, but it is the part everyone remembers. Book the movers and the service lifts at both buildings well ahead, and check each building's rules on weekend and after-hours moves, floor protection and loading bays. Give every team a packing deadline and a simple labelling system that matches the new floor plan, so crates land at the right desks.
Reinstatement is the half of the move that is most often left too late. Agree the scope with the old landlord in writing, ideally with a joint walk-through, then book a contractor early enough to finish, clean and pass the landlord's inspection before the lease ends. ClickBina's office reinstatement guide explains what a light make-good, a standard strip-out and a heavy reinstatement usually involve.
| Phase | Main tasks | Watch out for |
|---|---|---|
| Decide and sign | Compare spaces, read leases, sign the new lease, give notice on the old | Notice period and overlap rent |
| Survey and design | Survey the new unit, draw the layout, submit to the landlord | Landlord approval time |
| Order long-lead items | Internet line, furniture, aircon changes, glass partitions | Delivery and installation queues |
| Fit-out | Build, M&E, IT cabling, inspections | Changes after work starts |
| Move | Pack, move, set up IT, test | Weekend building rules and lift bookings |
| Hand back | Reinstate, clean, inspect, deposit | Finishing after the lease ends |
The two biggest building costs are the fit-out of the new space and the reinstatement of the old. These indicative Klang Valley figures (2026) are from ClickBina's published guides:
| Item | Indicative price | Source guide |
|---|---|---|
| Office fit-out, basic / functional | RM80 – RM130 per sq ft | Office fit-out cost guide |
| Office fit-out, mid-range corporate | RM140 – RM200 per sq ft | Office fit-out cost guide |
| Reinstatement, light make-good | RM3 – RM6 per sq ft | Office reinstatement guide |
| Reinstatement, standard strip-out | RM6 – RM12 per sq ft | Office reinstatement guide |
| Reinstatement, heavy strip-out to bare shell | RM12 – RM20+ per sq ft | Office reinstatement guide |
WhatsApp us your job details for a quote — we reply within the hour.
💬 WhatsApp for a quoteMovers, furniture, IT equipment, internet installation and overlap rent come on top. The office fit-out cost guide breaks the fit-out down further.
ClickBina is an experienced KL & Selangor contractor for whole-house refurbishment and trade coordination. For an office relocation, WhatsApp us your job details for a quote: the size and location of the new and old offices, what the new landlord hands over, what the old lease requires, and the move date. We reply within the hour, the price we agree is a flat price with no hidden charges, and a site visit is RM150, waived if you go ahead.
How we estimated prices: every RM figure on this page is quoted unchanged from the ClickBina guides named above; they are indicative Klang Valley ranges for 2026, not fixed rates. Lease terms differ; your leases and the buildings' rules decide what applies.
WhatsApp us your job details for a quote — we reply within the hour.
💬 WhatsApp for a quoteTell us what you need — we reply within the hour.